How to replace one highlight color with another Shading may more often be used as permanent formatting that is meant to remain in the finished document. Highlight is often used as a temporary marking of content, e.g. This means that it may not necessarily be a good idea to use shading as a substitute for highlight. However, once you have removed the shading, you can't easily apply it again if spread across the entire document. You can easily select all and set the shading to No Color.

You can't turn on and off shading for an entire document as you can with highlight.

This means that the shading is applied as a characteristic or an attribute of the text, paragraph, table cell or table itself. If you apply a shading color to content using a color from one of the Shading tools in Word or via the Borders and Shading dialog box, that color is applied as formatting of text, paragraphs, table cells or entire tables. The highlight lives in its own layer in Word and can be turned on or off for all content. However, the two types of coloring work in totally different ways.Īs explained above, highlight in Word is neither font formatting nor paragraph formatting. This may make users want to use shading instead of highlight in order to get access to more colors. On the other hand, you can apply any color of your choice via the Shading tools in Word. You should be aware of the difference between highlight and shading.Īs mentioned above, the number of highlight colors is limited.

The difference between highlight color and shading color Even if track changes is on, Word will not regard a highlight change as a revision. In the DocTools HighlightManager add-in, you will find a command for quickly turning on and off the display of highlight instead of digging deep into the Word Options dialog box.Ĭhanging highlight in a document is not registered by track changes.

Turn off display of highlight as explained above (see Figure 2).

To print without highlight but keep the highlight in the document: How to print without highlightĪs explained above, you can turn highlight on and off, without removing the highlight from the document. The add-in lets you apply any highlight color with a click. the same color will be applied the next time you click the Text Highlight Color icon in the Home tab of the Ribbon or in the Mini Toolbar.Īs opposed to the built-in functionality, the selection of a specific highlight color using the Apply Highlight command in the DocTools HighlightManager add-in will not affect your next highlight operation. When you select a highlight color using the built-in functionality of Word, that color will be set as the default highlight color, i.e.

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